1. Revised Williams Bain Privacy Notice (UK GDPR)
1. Introduction
This is the Privacy Notice of Williams Bain Ltd. This document explains how Williams Bain Ltd collects, stores, and uses your personal information as a data controller.
- Company Name: Williams Bain Ltd
- Registration: Registered in England & Wales (08001329)
- Registered Office: 124 City Road, London EC1V 2NX
- Contact Email: [email protected]
2. What Information Do We Collect About You?
We collect information that you provide to us directly and information we obtain from other sources (such as referrals or professional networking sites). This information may include Candidate Data (Name, contact details, career history, qualifications, current remuneration, CV content), Client/Supplier Data (Name, job title, company contact information), and Website Subscriber Data (Email address, subscription preferences).
| Category | Source | Legal Basis for Processing |
| Candidate Data (Name, contact details, career history, qualifications, current remuneration, CV content) | Directly from you or via a referral or public sources. | Legitimate Interest (to carry out executive search and recruitment services) or Contractual Necessity (to enter into or perform a contract for services with you). |
| Client/Supplier Data (Name, job title, company contact information) | Directly from you or via a referral or public sources. | Legitimate Interest (to manage and develop our business relationship) or Contractual Necessity. |
| Subscriber Data (Email address, subscription preferences) | Directly from you when you subscribe to our website. | Consent (for marketing purposes) or Legitimate Interest (for essential service updates). |
3. How We Use Your Information (Purposes)
We use your information to:
- Provide our specialist executive recruitment services.
- Assess your suitability for executive interim, independent consulting, or permanent roles.
- Contact you about suitable assignments that become available.
- Manage our relationship with you, our clients, and our professional network.
- Send you marketing communications if you have consented.
4. Data Retention Periods
We only retain personal data for as long as necessary to fulfil the purposes for which it was collected.
- Referred Candidates: If you have been referred to us and we have made contact with you, we may retain your details for up to 3 years from the last date of contact.
- Speculative CVs: If you speculatively sent us your CV, we may keep your details for up to 3 years in case we decide to contact you at a later date about a role.
5. Marketing and Your Preferences
We would like to continue to send you information about our services which may be of interest to you.
- Opting Out: You have a right at any time to stop us from contacting you for marketing purposes. If you have consented to receive marketing, you may opt out at a later date.
- Updating Preferences: You can update your marketing preferences by telling us how you would like to be contacted in the future: mail, SMS, email, or phone.
- Data Sharing: Please note that we respect your personal data. We have never and will never sell it to third parties.
6. Access, Correction, and Your Rights
Under UK GDPR, you have significant rights over your personal data:
- Right of Access (Subject Access Request – SAR): You have the right to request a copy of the information that we hold about you.
- How to request: If you would like a copy of some or all of your personal information, please email [email protected]
- Timeline: Please note it can take up to 30 days to process the request.
- Right to Erasure (Right to be Forgotten): If you wish us to remove personally identifiable information from our website or database, you may contact us.
- Limitation of Service: Please note however that this will limit the service we can provide to you and should a suitable assignment come available, we would not be able to make contact with you and this would be a missed opportunity.
- Right to Rectification: You have the right to ask us to correct information you believe is inaccurate or incomplete.
7. Changes to Our Privacy Notice
This policy was last updated on 16/12/25. We keep our privacy notice under regular review and will place any updates on this website.
8. How to Contact Us
If you have any questions about our privacy policy or the information we hold about you, please contact us via email at [email protected]
2. Williams Bain Cookie Policy (PECR)
1. What are Cookies?
Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.
2. How We Use Cookies
We use cookies for the following purposes:
- Strictly Necessary Cookies: Essential for website functions (e.g., security, navigation). These are always active and do not require consent.
- Analytics/Performance Cookies: To track how visitors use our website, which pages they visit, and how long they stay. This helps us improve website performance.
- Marketing/Targeting Cookies: To deliver personalised advertising and measure the effectiveness of our campaigns.
3. Your Consent and Control
In accordance with UK privacy law (PECR), we must obtain your informed consent before setting any non-essential cookies (Analytics and Marketing) on your device.
- You will be presented with a Cookie Banner or pop-up when you first visit our site, allowing you to Accept All, Reject All, or Manage your preferences.
- We will only activate non-essential cookies if you have given your explicit consent.
4. Managing and Disabling Cookies
For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.
However, in a few cases some of our website features may not function as a result of disabling cookies.
3. Mandatory Corporate Disclosures
- Company Name: Williams Bain Ltd
- Registered in: England & Wales
- Company Registration Number: 08001329
- Registered Office Address: 124 City Road, London EC1V 2NX
- Contact Email: [email protected]
- VAT Number: 140 2714 54